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Ask a Fed: Verification, FISAP, Gainful Employment, and More

August 1, 2016

Federal Training Officer David Bartnicki recently provided these updates:bartnicki

Verification

ED posted an electronic announcement on July 26, 2016 informing schools that the IRS has relaunched its Get Transcript Online tool, which is available at www.irs.gov under the “Tools” tab by clicking “Get a tax transcript” and then “Get Transcript Online.” The Get Transcript Online tool allows the user to immediately receive an online PDF version of their IRS Tax Return Transcript, or, if appropriate, a verification of non-filing.

PLEASE NOTE: The Get Transcript Online tool now uses an enhanced, two-step, multi-factor authentication process that requires the user to register before submitting a transcript request. To use the new Get Transcript Online tool, the user must have:

  1. Access to a valid email address
  2. A text-enabled mobile phone (pay-as-you-go plans cannot be used) in the user’s name
  3. Specific financial account numbers (such as a credit card number or an account number for a home mortgage or auto loan)

In addition, individuals who did not file an IRS tax return for the relevant tax year will receive a PDF page indicating that the IRS has no record of a tax return being filed for the requested year if they successfully register for Get Transcript Online. This printout will satisfy ED’s new requirement for proof of non-filing for non-tax filers if selected for verification in 17/18. Individuals who are not able to successfully register to use the Get Transcript Online tool will need to request a Verification of Non-filing (VONF) letter using IRS Form 4506-T.

I would also like to mention that the 2017-18 Suggested Text electronic announcement was posted July 29, 2016. This announcement contains several appendices to assist a school with their verification process for 2017-18 including Appendix A, which contains text to help a school fulfill their regulatory verification requirements. Please note that except for the “Statement of Educational Purpose” in APPENDIX A for students who are placed in Verification Tracking Groups V4 or V5, schools are not required to use Department suggested text and formats in their verification documents. For more information and a complete listing of all of the suggested text, please see the July 29, 2016 electronic announcement.

FISAP

As mentioned in the July 25, 2016 electronic announcement, the eCampus-Based application for the Fiscal Operations Report for 2015-2016 and Application to Participate for 2017-2018 (FISAP) is now available on the eCampus-Based (eCB) websitehttps://cbfisap.ed.gov/ecb/CBSWebApp/. The deadline for the electronic submission of the FISAP is 11:59 p.m. (ET) on September 30, 2016.

In preparation for the upcoming deadline for submission of the FISAP, we are encouraging schools to utilize the eSignature option for the Chief Executive Officer (CEO) signature on the FISAP, as well as the Lobbying form, Work Colleges Application form, Work Colleges Expenditure Report, and Expenditure Report for Title IV Aid to Students with Intellectual Disabilities, as applicable. The CEO/President/Chancellor at a school using the eSignature process must be enrolled as an eCB website user, have an FSA User ID and password, and receive and register a TFA token.

The eSignature for the FISAP and other forms within the eCB Web site will become available by August 1, 2016. Please review the June 26, 2014 Electronic Announcement for details concerning user registration and Two-Factor Authentication. 

For more information about the FISAP process and contact information please see the July 25, 2016 electronic announcement

G-845 Form Submission

As indicated in our July 19, 2016 electronic announcement, the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHS-USCIS) has informed ED that the submission of the G-845 Form for students required to undergo additional verification of their eligible non-citizenship status must be submitted to the Los Angeles field office, regardless of the geographic location of the institution submitting the G-845 Form. Effective immediately, institutions must mail these forms and attachments to:

U.S. Citizenship and Immigration Services (USCIS)
Attn: USCIS SAVE Program Status Verification Office
300 N. Los Angeles Blvd., Room 3204
Los Angeles, CA 90012

The one exception is for Battered Immigrant-Qualified Aliens with a status under VAWA. Students with this status will have their G-845 forms submitted to the USCIS Buffalo office.

Please see the July 19, 2016 electronic announcement for more details and contact information.

Gainful Employment

I hope all of my schools were able to submit any GE completer list corrections by our July 28, 2016 deadline. Thanks for all your efforts to ensure we have the most accurate data possible as we begin to calculate our GE rates.

Speaking of the upcoming draft and final GE Program Debt-to-Earnings (D/E) rates, we recently published several resources to help institutions administer the Recent Graduates Employment and Earnings Survey (RGEES). The RGEES may be used to appeal the average earnings of graduates from programs subject to the gainful employment (GE) regulations. An institution may seek to complete this appeal process to demonstrate that its graduates’ true earnings are greater than those used in the GE Program Debt-to-Earnings (D/E) rates calculation.

To review the various resources, please see the GE Information page Resources section. Detailed information about each of the resources is included in the Alternative Earnings Survey Best Practices Guide.

Renewal of Private Education Loan Applicant Self-Certification form

The Office of Management and Budget (OMB) has approved a new Private Education Loan Applicant Self-Certification form (Self-Certification form) under OMB Control Number 1845-0101 with no changes from the earlier version of the form. The expiration date of the form is July 31, 2019 and replaces the previous version with an expiration date of May 31, 2016. The previous versions of the Self-Certification form with the expiration date of May 31, 2016 may continue to be distributed until August 31, 2016 and may be accepted until October 31, 2016.

For more information about the use of the self-certification form, please review GEN-13-15 and the July 27, 2016 electronic announcement.

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